Pinecone Perks Program
“While the world changes its seasons, the evergreen remains fresh and green. And while people move through the seasons of their lives, the Bivins Foundations remain at the forefront, committed to caring for older adults. For this reason, you’ll find the pinecone presented as a symbol for the heritage of the Bivins Foundations”.
This program is designed with the intent to enhance “our” culture and provide full-time employees with perks of employment related to the Lee Bivins Foundation, Betty Bivins Childers Foundation, Bivins Village, and Mary E. Bivins Foundation. As a member of the BIVINS team, we understand that each of you is unique and independent of one another. Celebrating this, this program is designed to provide you with maximum flexibility in how you utilize the perks extended to you. As a member of the team, you are in complete control of your “Pine Cone Perks”.
The Basics Upon you becoming a member of our team, and during the time you spend with us, you will have opportunities to collect points in a variety of ways. Pinecone perk points will be extended for length of tenure, employee recognition programs and various awards.
These points will be credited to a pinecone perk card that every employee will be assigned upon joining the team. The card will serve three functions for you. First, it will serve as your name badge and should be displayed appropriately at all times. Second, the card will double as your “Pinecone Perk” card. Lastly, this card will allow you access into different areas of our communities.
At any time during your employment, you can use the points you have acquired to utilize any of our services such as the Employee Bistro, Java Garden, Java Junction, or Serenity Salon.
401 K Retirement Plan
BIVINS offers employee participation in a 401K retirement plan. This allows pre-tax savings up to the maximum amount determined annually by the IRS. (Employees must complete the 90-day Introductory Period prior to enrollment. An employee may begin pre-tax payroll deductions the month following an enrollment period.)
Pension Plan
At this time, BIVINS places six (6) percent of exempt and non-exempt employee’s annual base salary into the pension plan. The first three (3) is placed into a “safe harbor” pension plan (which the employee will be 100 percent vested) immediately after 90 days of employment and an enrollment period. Additionally, BIVINS places the remaining three (3) percent of an employee’s annual base salary. An employee must work 1,000 hours and be employed on the last day of the year to receive the contribution. This part of the pension plan is based on the following vesting schedule:
Years of Service
Vested Percentage (%) of matching contributions
0-1 years 0%
2 years 20%
3 years 40%
4 years 60%
5 years 80%
6 years 100%
Time Off Information
Holidays
Six (6) paid holidays shall be granted each year to full-time employees. There is a 90-day waiting period before full-time employees will be compensated for holidays. BIVINS will pay eligible employees for the following holidays: New Year’s Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day and Christmas Day. After you have completed one full year of continuous full-time employment, you will receive one (1) “floating” holiday. You may elect the floating holiday as your own personal holiday, providing you arrange for this day off with pay by consulting your supervisor well in advance.
Paid Time Off (PTO)
Paid Time Off (PTO) is provided for the purpose of rest, relaxation and a planned interruption from the workplace or to attend to personal affairs. PTO is to be taken within the year accrued in order to receive the personal replenishment value intended. Supervisors and staff have the responsibility to plan schedules that meet operating requirements of departments and the time-off needs of staff. In order to balance and meet service and staffing requirements, staff members and supervisors should plan time-off schedules well in advance.
BIVINS time-off plan combines the traditional time-off benefits of vacation time, personal time and sick time into a single category called PTO.
Donation of PTO Time
You may wish to donate some of your PTO time to another employee (with the approval of the Director of Human Resources and your supervisor) when that employee has experienced an extended personal emergency or family illness and has no available sick or PTO time. You must have been employed on a full-time basis for one year in order to donate unused PTO time. You must specify, on a PTO donation form, the employee to whom the time is being donated and the amount (in hours) being donated. Donor time will be converted to the receiving employee’s PTO time at the receiving employee’s hourly rate of pay anonymously.
Family and Medical Leave Act (FMLA)
Basic Leave Entitlement FMLA requires covered employers to provide up to 12 weeks of unpaid, job protected leave to eligible employees for the following reasons:
• For incapacity due to pregnancy, prenatal medical care or child birth; • To care for the employee’s child after birth, or placement for adoption or foster care; • To care for the employee’s spouse, son or daughter, or parent, who has a serious health condition; or • For a serious health condition that makes the employee unable to perform the employee’s job.
Eligibility Requirements Employees are eligible if they have worked for a covered employer for at least one year, for 1,250 hours over the previous 12 months, and if at least 50 employees are employed by the employer within 75 miles the primary location of the employer.
Benefit Information
Health, Dental, Vision, Prescription and Life Insurance. After successful completion of the first three (3) months of employment, full-time employees may become eligible for health, dental, vision, prescription, and life insurance.